Personal Assistant (M/F) Remote

Lisboa Full-time

Detalhes da oferta

Empregador

Our client is an International Executive of a leading company in its sector.

Descrição

- Collect all travel and expenses receipts;- Liaise with accountants of personal tax lawyers and holding companies for collection of receipts and docs;- Reconcile and verify credit card billing quarterly;- Archiving in orderly way mail received;- Liaise with bankers to execute wires;- Execute new passport demands and other admin procedures (e.g., certificate of residency in PT);- Drop and collect dry-cleaning, or small reparations;- Coordinating with other Services when necessary (e.g., car repair, handy man, etc.);- Organizing maid/masseuse/chiro and other regular meetings for when the Executive is in Lisbon;- Tracking birthdays and finding amazing gifts for friends and family;- Finding things the executive wants to buy (e.g., a certain old edition of golf shoes, etc);- Helping with the decoration of the apartment and office;- Evaluate different destination (find interesting articles, sort by degree of relevancy, summarize key messages, recommend, coordinate feedback from group of friends);- Book airlines (compare prices, optimize travel time, manage points, proactive check-in, layovers, loyalty programs);- Book hotels - or holiday villas (find best hotels - boutique especially, negotiate systematic upgrades, ensure good welcoming);- Coordinate with friends travel consensus, prepay and follow-up with reimbursements;- Before and during travel, anticipate logistics (visas, temporary local phone, ground travel to/from residence, local connections and intros, local events that might impact stay, etc.).

Perfil desejado

3-5 years study after high school (preferable scientific degree, or business) Fully proficient in English & Portuguese (writing - with no spelling mistakes - and speaking), business competency in French is a strong plus3-5 years of assistant experience OR with solid business background (wanting to focus on family life instead;Problem-solving : clearly defining à problem, stating the goal ("what success looks like"), breaking down in smaller problems, collecting information, conducting appropriate analyses, and providing a clear recommendationCommunicating : structuring a message clearly, with "top-down" communication and selecting the right channel (email vs WhatsApp, etc.)Discretion and trustworthiness : being conscious of online anonymity and confidentiality, and self-imposing a very strict policy of not sharing anything that is done in through this job (even with spouse)Initiative : feeling empowered to make decisions on my behalf, to minimize interactions and validations (to increase gradually with time, of course). Doesn't easily take "no" for an answerBe available and flexible with schedule (variable time commitment from week to week)Needs to be very responsive (but alternatively will have periods of time with little requests)Home office

Oferecemos

Great opportunity for your professional growth.

Resumo

Setor
Secretarial & Business Support
Subsetor
Assistente Pessoal
Indústria
Business Services
Localização
Lisboa
Tipo de contrato
Indefinido
Nome do Consultor
Mariana Espirito Santo
Referência da Oferta
JN-112022-5832859
Tipo de trabalho
Trabalho Remoto / Híbrido
DistritoLisboa
LocalLisboa
Sector de actividade Outros
Tipo de contrato Full-time
Tipo de oferta Emprego
Contactos MichaelPage
Avenida da Liberdade, nº180-A, 3º andar
1250-146 Lisboa