Human Resources Administrator/Office Manager

Detalhes da oferta

• Assists with all aspects of recruiting; (including research, recommendations and placement of job postings) understands and supports the Recruitment needs of departments; communicates with candidates to answer questions and provide information.
• Creates position postings and offers to ensure that information is accurate, complete, compliant, and reasonably written to reflect the position's scope.
• Responsible for the financial management of Recruitment functions. Monitors income and expenditures to ensure good stewardship and best practices are being followed.
• Provides general office assistance; answer phone, schedule appointments, book meeting rooms for interviews locally.
• Manage the on-boarding process ensuring all relevant pre-employment checks are in place in accordance with legal requirements for payroll, training and benefits.
• Manages the off-boarding process for all terminations
• Ensure the prompt and accurate assistance with the processing of Payroll where necessary and legal requirements also.
• Administration of HR, and document management systems to ensure records are accurate
• Support HR projects, performing specific activities within the business plan and / or supporting other team members with the execution of their activities.
• Track of holidays and sickness—all PTO time—and training time and type
• Management of all Compensation & benefits
• Employee Relations support
• Participation of weekly HR status meeting calls with Management.

• Handling all inter-office communication relating to the office function.
• Balancing of office budgets
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders;
• Maintain equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing.
• Serving as receptionist (answering and directing incoming calls and greeting, directing, and assisting visitors/suppliers);
• Maintain general office tidiness;
• Planning and scheduling meetings and appointments;
• Helping with office-related events; (Holiday and other party / celebrations)
• Perform miscellaneous job-related duties as assigned;
• Maintains internal customer confidence and protect operations by keeping information confidential.
• Perform administrative functions
• Supervise all vendor relations

• Candidates must have 1-2 years of experience in both running an office and handling Human Resources to apply for this position
• Perfect verbal and written English / Portuguese skills / complete fluency
• High School or University studies in a Human Resources, Business Administration field will be an advantage
• Fluency in Microsoft Office and web applications

• The incumbent must maintain strict confidentiality at all times
• The incumbent must also demonstrate the following personal attributes:
  • Be honest and trustworthy
  • Be respectful
  • Possess cultural awareness and sensitivity
  • Be flexible
  • Sound work ethics
  • Knowledge of superior customer service standards, with the ability to project a cooperative and professional demeanor when working with a wide range of individuals and constituencies in a diverse community.
  • Ability to maintain composure and effectiveness when interacting with difficult people / situations.
  • Must be detail-oriented; ability to multi-task and effectively interact with all levels of the institution.
  • Ability to work in a team-oriented, continuous improvement and customer-centric environment and to quickly adapt to new procedures.