Board Executive Assistant [F/M/X]

Detalhes da oferta

• Communication & Coordination: Act as the primary liaison between board members and stakeholders, managing correspondence and communications with professionalism and discretion.
• Schedule Management: Oversee and organize calendars, including scheduling, prioritizing, and coordinating all meetings, conference calls, and appointments. 
• Travel & Event Planning: Arrange complex travel itineraries and logistics, ensuring cost-effectiveness, including booking travel arrangements and negotiating all related services.
• Meeting Preparation: Manage the preparation and follow-up of meetings, ensuring board members are well-prepared.
• Document Management: Liaise with the Legal team for document review and signatures. 
• Expense Management: Handle validations and uploads for expense reports, managing corporate expenses.
• Contacts and Relations Management: Maintain and update contact lists, ensuring proper follow-up of every meeting and securing sensitive information.
• Recruitment and HR: Oversee recruitment processes, scheduling and coordinating interviews, and liaising with recruiters. Manage administrative tasks related to IDs, passports, and permits.

• Bachelor's degree in business administration, tourism, management, or related fields.
• Exceptional organizational, time-management, communication, and interpersonal skills.
• High level of discretion and confidentiality, with a professional and diplomatic demeanour.
• Proficient in Microsoft Office suite, tech-savvy with an interest in digital process optimization.
• Ambitious and driven, with a commitment to excellence and continuous improvement.
• Fluent in French and professional proficiency in English required.