Executive Assistant - Felgueiras

Descrição: 

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 14.000 people and with products available in more than 143 countries, they are one of the Worlds´ leading medical device companies.

We are looking for an experienced Executive Assistant that will be fundamental to the smooth operation and success of Coloplast, providing essential support that allows the executives to focus on their primary and strategic responsibilities.

O que terás de fazer

- Proactive information flow management designed to maximize the General Manager’s productivity and ensure all requests receive attention with the proper level of urgency;

- Organizes internal and external meetings;

- Organizes company events;

- Site owner and local editor of Connect (the intranet) for Coloplast Manufacturing Portugal and keeping mailing lists, access rights (AD-groups) etc. up to date;

- Acts as point of contact for both local and Corporate Communications and is responsible for local deployment;

- Provides complex calendar management – strategically prioritizes and manages General Manager’s schedule and calendar;

- Prioritizes and manages travel scheduling and itineraries, both domestic and international;

- Prepares high-level presentations and/or reports;

- Monitors and completes expense reports accordingly;

- Composes letters, memos, and other written correspondence as requested;

- Takes minutes from meetings as required;

- Support other managers and departments with administrative tasks as agreed with the General Manager;

- One-point of contact for expatriated families;

- Any additional tasks requested by the General Manager.

O que precisas de garantir

- High School diploma or equivalent required, associate or bachelor’s degree preferred;

- 2+ years of executive support experience or similar roles;

- Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint, Teams);

- Project Management experience;

- High level proficiency in oral and written Portuguese and English.

O que te proporcionamos

-This is your chance to join a renowned multinational in the medical devices sector and shape the future of their brand-new manufacturing unit in Portugal;

- Is offered a competitive salary and benefits package, including opportunities for professional development and advancement.

O que terás de fazer

- Proactive information flow management designed to maximize the General Manager’s productivity and ensure all requests receive attention with the proper level of urgency;

- Organizes internal and external meetings;

- Organizes company events;

- Site owner and local editor of Connect (the intranet) for Coloplast Manufacturing Portugal and keeping mailing lists, access rights (AD-groups) etc. up to date;

- Acts as point of contact for both local and Corporate Communications and is responsible for local deployment;

- Provides complex calendar management – strategically prioritizes and manages General Manager’s schedule and calendar;

- Prioritizes and manages travel scheduling and itineraries, both domestic and international;

- Prepares high-level presentations and/or reports;

- Monitors and completes expense reports accordingly;

- Composes letters, memos, and other written correspondence as requested;

- Takes minutes from meetings as required;

- Support other managers and departments with administrative tasks as agreed with the General Manager;

- One-point of contact for expatriated families;

- Any additional tasks requested by the General Manager.

O que precisas de garantir

- High School diploma or equivalent required, associate or bachelor’s degree preferred;

- 2+ years of executive support experience or similar roles;

- Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint, Teams);

- Project Management experience;

- High level proficiency in oral and written Portuguese and English.

O que te proporcionamos

-This is your chance to join a renowned multinational in the medical devices sector and shape the future of their brand-new manufacturing unit in Portugal;

- Is offered a competitive salary and benefits package, including opportunities for professional development and advancement.