Detalhes da ofertaYou will manage the daily operations of our Lisbon offices and Portugal portfolio. You will oversee all of our facilities management functions, as well as some small to medium sized office improvement projects. The role is based in Lisbon. We care for our employees, our partners, and our visitors, and you’ll help communicate this through best-in-class facility services. We take a lot of pride in what we do. You will work in close collaboration with the Real Estate and Global Workplace leadership and have an opportunity to make a difference in how we run our offices.
Oversee all sites in the assigned portfolio, which includes: Center of Excellence, City Operations Office, and Greenlight Hubs.
Supervise all facilities staff and vendors at assigned sites.
Manage preventive and emergency maintenance of facility equipment, including HVAC and office equipment.
Ensure all site documentation is in place, including O&M, floor plans, and playbooks.
Manage food program, including vendor management, budgeting, and kitchen equipment maintenance.
Oversee the cleaning and maintenance of the facility.
Assist in developing and administering the annual operating budget.
Conduct and document regular facilities inspections and audits.
Collaborate with the Global Environmental Health and Safety team to ensure compliance with health and safety standards and industry codes.
In conjunction with Space Planning team, manage seating and space planning within the facility to create maximum efficiency.
Work with the Build team to coordinate office moves, set up of new offices, and re-shuffling of existing offices.
Implement best practice processes to increase efficiency.
Initiate and manage RFPs from vendors and suppliers as needed.
Negotiate contracts to optimize delivery and cost savings.
Calculate and compare costs for good and services against industry averages (benchmarking) to maximize cost-effectiveness.
Manage contractor and vendor relationships, ensuring delivery schedules, quantity and quality criteria are met.
Confirm the accuracy of vendor invoices, and ensure landlords and vendors are paid on time.
Develop and implement cost reduction initiatives.
Respond to emergencies, facility equipment alarms, and system failures through a robust emergency escalation plan.
Provide prompt response to requests and issues from facility occupants.
Collaborate with the global security team to ensure security standards are met.
Collaborate with corporate IT teams to ensure office needs are being met.
Ensure workstations, security badges, and other tools are set up for new hires.
Manage small to medium sized office improvement projects with the support of the Build team.
Package wage adjusted according to the candidate's experience
Competências:3-5 Years Facilities Management experience
Ability to simultaneously manage multiple projects
Strong analytical skills with the ability to create reports on a regular basis
Strong leadership and people management skills (internal stakeholders and vendors/partners)
Superior organizational skills and excellent follow through on tasks
Be a problem solver at heart with a genuine interest in helping
Be a service-oriented, hands-on leader with a strong vision on the future of facilities management services
|Sector de actividade||Engenharia e Serviços Técnicos|
|Tipo de contrato||Full-time|
|Tipo de oferta||Emprego temporario|
Avenida da República, 26