Executive Assistant (M/F)-Aveiro - Aveiro

Aveiro Full-time

Detalhes da oferta

Randstad Professionals is hiring a professional with consolidated experience as an executive assistant, for a reputable industrial client based in Ovar.

responsabilidades chave

  • Meetings – planning, execution, and follow-up:
  • Planning and structuring meetings (checking calendars)
  • Gathering topics and sending agendas before the meetings (Intake, TechServ, Production, Maintenance, Weekly Operational Update etc.)
  • Taking minutes of the meetings (including evaluation)
  • Arranging meetings for Production, Intake, and Maintenance and ensuring accommodation for participants (booking hotels, restaurants, etc.)
  • Helping Group COO with presentations
  • Ensuring optimisation and employee satisfaction:
  • Follow-up on knowledge sharing (continuous improvement programme, e.g. LEAN processes and operations, production excellence)
  • Describing improvement measures (in this way we can improve our knowledge sharing. This is a big task, and we need you!)
  • Updating blue- and white-collars’ bonus schemes
  • Sending satisfaction surveys to employees and suppliers – and follow up on results
  • Follow-up and overviews:
  • Follow-up on project lists, to-do lists (TechServ, Operational Excellence Dept., QHSE, etc.)
  • Monthly updates of CAPEX overviews – follow-up with Plant Managers, Operational Excellence and TechService
  • Ongoing OPEX overviews
  • Recruitment/HR:
  • Updating job descriptions – they should be identical for everyone with the same title worldwide
  • Ensure contracts and agreements – and renegotiation
  • Planning staff development interviews and controlling that they are accomplished
  • Planning salary reviews and preparing documentation
  • Upload employee agreements in Sherlock

competências

  • Economics, Accounting ou similar background;
  • Experience as a executive assistant in an international company;
  • Fluent in Eglish;
  • German is a plus;
  • Availabity to travel abroad (Europe).

principais benefícios

Permanent contract with our client

DistritoAveiro
LocalOvar
Sector de actividade Administração e Serviços de Escritório
Tipo de contrato Full-time
Tipo de oferta Emprego
Contactos Randstad Portugal
Avenida da República, 26
1069-228 Lisboa
Portugal
none
800 244 244
https://www.randstad.pt